Booster Club

PENNS VALLEY CHEERLEADING BOOSTER CLUB

BY-LAWS

ARTICLE I  -  Name and Purpose

a.         This Organization shall be known as the Penns Valley Cheerleading Booster Club.

b.         The purpose of this Organization shall be to assist the Penns Valley Cheerleading squads to raise, deposit, manage and disburse funds for projects, activities, equipment and also assist with the planning of events and activities as needed (homecoming float, banquet, camp, etc.) in conjunction with the Head Coach and PVASD Policy No. 915 Community Booster Organizations.

c.                  To comply with PVASD and PIAA Policies and Guidelines.

ARTICLE II  -  Membership

a.         Every parent or guardian of a Cheerleader is encouraged to attend all meetings of the Penns Valley Cheerleading Booster Club and participate in all efforts of the Booster Club in conjunction with the Head Coach.

ARTICLE III  -  Officers and Duties

a.         The President(s) shall be responsible for the operation of the meetings pursuant to these By-Laws.  This shall include conducting meetings through an agenda.

b.         The Vice-President(s) shall assist the President(s) and represent when President(s) are unavailable.  He/she will also coordinate fundraisers.   

c.         The Secretary(s) shall maintain all written records, produce all written communications and approval forms (i.e., room reservations, etc.) prepare and distribute copies of the minutes from the previous meetings, provide notifications to parents/guardians of upcoming meetings, fundraisers, and any other pertinent information pertaining to the Organization. 

d.         The Treasurer shall maintain an accurate budget of all expenditures that have been directly ordered by the Organization, all revenue, and prepare and distribute copies of the Financial Report at each meeting to all in attendance.  He/she will also submit a copy to the Secretary for record keeping.  If the Treasurer cannot attend a meeting, he/she will forward any financial documents and accounting reports ahead of time to the Secretary for representation.

e.         Removal of an Officer  --  Whenever it is deemed in the best interest of the Organization, any Officer elected or appointed by the Organization may be removed by the Organization with a two-thirds majority vote of parents/guardians in attendance at the meeting, in conjunction with the Head Coach.

            f.          Election of Officers to be held after tryouts each spring.

ARTICLE IV -  Meetings

a.         Regular meetings will be held monthly.  Additional meetings may be held at the discretion of the Officers in conjunction with the Head Coach.

b.         A notice of the scheduled meetings will be sent using whatever reasonable means available.  For example but not limited to, email.

ARTICLE V – Disbursement of Funds

a.         The Treasurer will be instructed to make a request for payment and issue financial documents through the Penns Valley Cheerleading Booster Club only after a majority vote of the members in attendance at the meeting.  The Officers can approve a monetary amount of $100 or less with a vote from three out of four Officers (Discretion of officers by phone call or email).  $101 and over must be approved by a vote of the Cheerleading Booster Club.  All Disbursements must meet the requirements of PVASD Policy No. 915 Community Booster Organizations.

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